eRFx - Bringing your tendering process to the digital
The Scanmarket platform renders sourcing suppliers much more efficient using our eRFx module for conducting RFIs or RFQ/RFPs. Utilizing a RFI, information regarding quality standards, terms of delivery, quantity discounts, financial strengths, etc. can be gathered and weighted. In the RFQ/RFP, price information can be collected in one easy and simple step.
Request for Information (RFI)
The goal of an RFI is to ask a series of questions to multiple suppliers, so that you gain a more thorough knowledge about the suppliers ability to provide you with goods and services at a competitive price and service level.
In the offline-world you would first create a questionnaire document, send it to your supplier prospects through either e-mail, mail or fax. Then wait for them to respond, remind them about the questionnaires deadline. In the end you may end up with partial responses and some responses altered into a different format. Then you manually have to combined the answers and then do your analysis.
In the online-world you can use an existing eRFx template, adapt it to the specific requirements of your search in order to mirror the type of questionnaire you generally use for your tenders, invite your selected suppliers to login and fill in their responses within a pre-defined timeframe, follow their response progress by monitoring the event and after the event has closed, analyze side by side their responses, either online or offline; if required, score their responses and quickly reach your conclusions about the best offering supplier(s).
By doing this digitally via the Scanmarket platform, a questionnaire is designed as a first step - it may contain yes/no, multiple choice and free-text questions
Each answer can be weighted differently, according to the relevance of the information to the buyer.
Based on the resulting information, each potential supplier is attributed a specific score.
An invitation to participate is sent via e-mail to suppliers and the questionnaire is completed online by potential suppliers.
A Scorecard & Factor Analysis module provides the basis for a strong identification and selection process that determines which suppliers are best suited to participate in the RFQ/RFP.
All data and interactions are logged and provides you with a full repository for future negotiations.
Most importantly all of this takes place on a highly secure, user-friendly web-based platform that is easily accessible from anywhere in the world, and comes with full support for both buyers and suppliers.
All in all, this not only saves you time and money, but also it yields greater transparency and a streamlined methodical approach for all buyers within your organization. You are able to optimize your existing supply base, resulting in better compliance and savings which directly yields an improved effect on your bottom line.
Request for Quotation (RFQ) or Request for Proposal (RFP)
- Selected suppliers are asked to submit a quotation or a proposal.
- The response to the RFQ or RFP, in addition to samples that may be provided, is the basis for qualification to bid at auction.
- RFQ/RFP can be conducted simultaneously with the RFI or be divided into two parts.
Seamless integration from the eRFx module to the eAuction module
When you have investigated and prequalified your suppliers via the eRFx module, you can transfer your RFI and RFQ into the eAuction module and proceed your negotiations.