easyprocure - the e-Procurement solution

easyprocure is an e-Procurement web application which covers and supports a company's entire procurement process. It puts the purchaser in the position to identify and order goods and services independently. easyprocure can work stand-alone or can be directly connected to one or many ERP systems, e.g. to synchronize user data, create orders, book the goods receipt or to check budgets.

The easyprocure e-Procurement modules cover:

Search & choose items

• Product search by keywords (with stemming and fault-tolerance)
• Product search by categories (e.g. UNSPSC /eClass or supplier category system)
• Product search by item numbers (supplier-, manufacturer-, buyer-article number)
• Option to combine these search functions or to filter result lists by certain criteria: Product selection with preview, screen preview and detailed presentation
• Configurable result list: Management of public and personal favourites
• Creation of freetext items (e.g. for services)
• Comparison of products

Shopping cart

• Multi-supplier shopping carts
• Consideration of scaled prices, minimum order values and minimum order quantities
• Adding of additional order information and attachments at each shopping card position
• Accounting on various cost elements, e.g. project, asset, cost center
• Online validation of accounting data
• Automatic determination of impersonal accounts
• Checking of the minimum order value per supplier
• Checking of budgets: Order preview with plausibility check    

Approval

• Definition of multi-level approval workflows depending on different criteria (e.g. position, commodity group, value, accounting type or cost center)
• Workflow entirely manageable via e-mail (also via mobile devices)
• Central workflow management and controlling

Ordering

• Automatic order sending to supplier (electronically (PDF, TXT or XML) or via fax server)
• Automatic creation of documents in the ERP system (e.g. orders)
• Automatic definition of commodity groups and G/L Accounts
• Generation of invoices/credits in the ERP system
• Adaptation  and ordering of freetext items by the buyer
• Display of open and completed orders
• Display of detailed approval status
• Selection by requester, period, order number, plant, etc.
• Order preview and detailed representation of order positions and delivery status
• Changing and cancellation of order positions
• Booking of partial/complete goods receipt
• Automatic goods receipt possible
• Transfer of goods receipt documents into the ERP system

Management

• Role-based user management:   Synchronisation of user data with external system (e.g. Active Directory, LDAP or SAP HR)
• Single-Sign-On
• Setting up catalog groups for different user views
• Management of suppliers, catalogues, measures and classifications
• Time-driven imports of electronic XML catalogues
• Automatic master data mapping during import
• Management of mandators, plants and users
• Management of allowed accounting data
• Definition of workflows
• Budget-Management

Reports

• Different standard reports on product data and buying behaviour
• Output on screen as .xls file and print-out

User Personalisation

• Password setting
• Selection of language and currency
• Definition of standard accounting data and delivery address
• Maintenance of user profile and preferred settings

Help

• Context-orientated help
• Detailed User-handbook

Please contact Scanmarket if you would like to know more about the easyprocure e-Procurement solution.